Free tool · no signup
Free deposit invoice generator
Create a deposit invoice free to bill part of a job up front: a percentage or a fixed amount, the contract total and the balance to follow, with a due date, your logo and tax if it applies. Download a PDF instantly, no signup.
Last updated August 2026 · Maintained by the Invoice My Clients team.
Is this deposit invoice generator really free?
Yes. You can build a deposit invoice and download a professional PDF without paying or signing up, as many times as you like. The free download carries a small footer mark; a free account removes it and links the deposit to the final invoice so the balance is worked out for you.
| Capability | Free, no account | Free account |
|---|---|---|
| Build deposit invoice with live preview | ||
| Unlimited line items & per-item tax | ||
| 12 currencies, locale formatting | ||
| Download PDF | Yes (small footer mark) | Yes (clean, unbranded) |
| Save & revisit documents | ||
| Email the deposit invoice to your client | ||
| Get paid online | ||
| Recurring invoices & retainers |
How to make a deposit invoice in under a minute
Fill in the form, watch the live preview, and download or save. Here is the full walkthrough.
- 01Add your business and the client, and set the deposit invoice number (DEP- prefix), the issue date and the due date for the deposit.
- 02Add one line item that names the job and the deposit, for example "50% deposit on kitchen refit, total quote 12,000", with the deposit amount as the rate and a quantity of 1.
- 03Mark the line taxable if a deposit is taxable where you are (in most VAT and GST systems it is, at the point the deposit is received).
- 04Upload your logo, pick the currency, and put your bank details or payment link in the payment information field.
- 05In the notes, state the total contract value, the balance remaining and when it will be invoiced, then click Download free PDF.
The total on this document is labelled "Deposit due" so the client understands it is a part payment, not the full price.
What should a deposit invoice include?
A deposit invoice asks for part of the price up front, so it has to be clear about what the whole price is, what portion is due now and what happens next. Include the following.
- The words "Deposit Invoice" and a unique number in your invoice sequence
- Your business name, address, contact details and tax number
- The client’s name and address
- The issue date and the due date for the deposit
- What the deposit is for: the project, quote or contract it relates to
- The total contract or quoted value
- The deposit as a percentage or a fixed amount, and the resulting deposit due
- Tax on the deposit, if it applies
- The balance remaining and when it will be invoiced (on completion, or by milestone)
- How to pay, and whether the deposit is refundable
Taxes, VAT, GST, and multiple currencies
You can mark each line item taxable or not and set the rate, so a single deposit invoice can mix taxed and untaxed items. This per-item control is something many simple tools cannot do, where one document is limited to one tax rate.
Documents render in 12 currencies with locale-correct formatting: USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD. That covers VAT in the EU and UK, GST in India, Australia and Canada, and US sales tax. Need detailed tax handling across your whole workflow? See the tax feature.
Do more with a free account
Invoice My Clients can request a deposit on a proposal or estimate, take it by card or bank transfer online, and deduct it from the final invoice automatically. Milestone billing and reminders keep the balance on schedule.
- Proposals with a deposit on acceptance
- Card and bank payments online
- Create a free Invoice My Clients account
Features
Unlimited line items
Add as many items as you need with per-item taxable control.
Your logo, your brand
Upload a logo and it appears on the document and the PDF.
Live totals
Subtotal, discount, and tax recalculate instantly.
12 currencies
Locale-correct formatting for every supported currency.
No signup to download
Build and download a PDF without creating an account.
Deposit due, balance later
The grand total is labelled "Deposit due" and the notes carry the contract total and remaining balance, so the client is never confused about what they owe.
Frequently asked questions
What is a deposit invoice, and how is it different from a regular invoice?
A deposit invoice bills for an agreed portion of a larger job before the work starts or the goods are ordered, typically 25% to 50%. A regular invoice bills for the whole amount, usually after delivery. The deposit invoice is a real invoice with its own number and due date; the remainder is billed later on a final or balance invoice that shows the deposit already paid.
How much deposit should I ask for?
Common practice is 30% to 50% for custom work, materials-heavy jobs and new clients, and 10% to 25% for services with little upfront cost. Cover any materials you have to buy before starting. Whatever the figure, agree it in the quote or contract before you send the deposit invoice.
Do I charge tax on a deposit?
In most VAT and GST systems, yes: tax is due when the payment is received, so the deposit invoice shows tax on the deposit and the final invoice shows tax on the balance. US sales tax rules vary by state and by whether you sell goods or services. When in doubt, ask your accountant and set the taxable toggle on the line accordingly.
How do I invoice the balance afterwards?
Issue a final invoice for the full amount with the deposit received shown as a fixed discount, or invoice only the balance and reference the deposit invoice number in the notes. Either way the client sees the whole price, what they have paid and what is left. The free invoice generator can produce the balance invoice.
Is my client data safe?
Yes. Everything you type stays in your browser. Nothing is uploaded or stored on our servers unless you create an account and save the document yourself. See our privacy policy for details.
What currencies are supported?
USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD, each formatted correctly for its locale.
Do I need to install anything?
No. Everything runs in your browser. There is nothing to download or install.
What happens when I create an account?
Your deposit invoice is carried straight into your new Invoice My Clients account. Your invoice arrives ready, PDF generated, so you can send it and get paid online. From there you can edit it, send it, track payment, and get paid online.
Does it remember my business details?
Yes. Your own business details, logo, currency, and payment information are saved on your device (in your browser, never on our servers) so you do not re-enter them next time, and your deposit invoice number auto-increments from the last one you used. Client details, line items, and amounts are never saved. You can clear everything any time with the "Clear saved details" link above the form.
Is there a Spanish version?
Yes. The same deposit invoice generator is available in Spanish, with the document, the labels and the PDF in Spanish, at the "Español" link in the header.
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Create a free account. Your invoice arrives ready, PDF generated, so you can send it and get paid online.