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Free UK VAT invoice generator

Create a UK VAT invoice free, pre-set to GBP and VAT at the 20% standard rate, with fields for your VAT registration number and your customer’s VAT number, per-item control for reduced and zero-rated lines, and a layout that shows everything HMRC expects on a full VAT invoice. Download a PDF instantly, no signup.

Last updated August 2026 · Maintained by the Invoice My Clients team.

Is this UK VAT invoice generator really free?

Yes. You can build a VAT invoice and download a professional PDF without paying or signing up, as many times as you like. The free download carries a small footer mark; a free account removes it and keeps every invoice, with its VAT, in one place for your VAT return.

Capability	Free, no account	Free account
Build invoice with live preview
Unlimited line items & per-item tax
12 currencies, locale formatting
Download PDF	Yes (small footer mark)	Yes (clean, unbranded)
Save & revisit documents
Email the invoice to your client
Get paid online
Recurring invoices & retainers

How to make a UK VAT invoice in under a minute

Fill in the form, watch the live preview, and download or save. Here is the full walkthrough.

01Add your business name, address and VAT registration number (the nine-digit number HMRC issued you, shown as GB followed by nine digits), then your customer’s name, address and, for a business customer, their VAT number.
02Add each supply as a line item with a description, quantity and unit price excluding VAT. The subtotal and VAT recalculate live.
03VAT is pre-set to 20%. Change the rate to 5% for reduced-rate supplies or 0% for zero-rated ones, and untick taxable on any exempt line so it shows no VAT.
04Set a unique, sequential invoice number, the invoice date and, if it differs, the time of supply (tax point) in the notes. Upload your logo; the currency is already GBP.
05Check the totals excluding VAT, the VAT and the total payable, add your payment terms and bank details, then click Download free PDF.

The notes start with "VAT charged at the standard rate. Payment due within 30 days of the invoice date." Edit that line if you use different terms or a different rate. The PDF is a document you give your customer; nothing is filed with or sent to any tax authority, and registering for the tax, charging the right rate and reporting it remain your responsibility.

What must a UK VAT invoice include?

HMRC sets out what a full VAT invoice must show. Without these details your customer cannot reclaim the VAT and you can be penalised for issuing an invalid invoice. Include the following.

A unique invoice number that follows on from the last one (no gaps, no reuse)
The invoice date, and the time of supply (tax point) if it is different
Your business name, address and VAT registration number
The customer’s name (or trading name) and address
A description that identifies each of the goods or services supplied
For each line, the quantity, the unit price excluding VAT and the VAT rate that applies
The total amount excluding VAT, and the total VAT at each rate
The total amount payable, in sterling (VAT must be shown in GBP even on a foreign-currency invoice)
Any cash discount offered, and the rate of any zero-rated or exempt items

Taxes, VAT, GST, and multiple currencies

You can mark each line item taxable or not and set the rate, so a single invoice can mix taxed and untaxed items. This per-item control is something many simple tools cannot do, where one document is limited to one tax rate.

Documents render in 12 currencies with locale-correct formatting: USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD. That covers VAT in the EU and UK, GST in India, Australia and Canada, and US sales tax. Need detailed tax handling across your whole workflow? See the tax feature.

Do more with a free account

Invoice My Clients keeps every VAT invoice, its rate and its tax point on record, reports VAT charged for each return period, takes payment by card, Apple Pay or bank transfer, and chases late payers for you.

Create account & save

Features

Unlimited line items

Add as many items as you need with per-item taxable control.

Your logo, your brand

Upload a logo and it appears on the document and the PDF.

Live totals

Subtotal, discount, and tax recalculate instantly.

12 currencies

Locale-correct formatting for every supported currency.

No signup to download

Build and download a PDF without creating an account.

HMRC fields built in

Your VAT registration number and the customer’s VAT number print as labelled lines, VAT is shown per rate, and the notes carry the standard-rate wording.

Frequently asked questions

What are HMRC’s VAT invoice requirements?

A full VAT invoice must show a unique sequential number, the date of issue, the time of supply if different, your name, address and VAT registration number, the customer’s name and address, a description of each supply with the quantity, unit price excluding VAT and VAT rate, the total excluding VAT, the total VAT at each rate, and the total payable. For retail sales under 250 GBP including VAT you may issue a simplified invoice that omits the customer’s details and shows VAT-inclusive prices with the rate. This tool lays out the full version by default.

What are the UK VAT rates in 2026?

The standard rate is 20%, which is what this tool starts with. The reduced rate of 5% applies to things like domestic fuel and power and certain energy-saving materials; the zero rate (0%) applies to most food, books, children’s clothing and exports of goods. Exempt supplies such as most insurance, finance and education carry no VAT at all and should not be shown as 0%: untick taxable on those lines instead. Change the rate field from 20% to match the supply, and check gov.uk if you are unsure which rate applies.

I am not VAT registered. Can I still use this?

Yes, but then it is a plain invoice, not a VAT invoice. If your taxable turnover is below the registration threshold (90,000 GBP since April 2024) and you have not registered voluntarily, you must not charge VAT and must not show a VAT number. Leave the VAT registration number blank and set the rate to 0% or untick taxable on every line. Charging VAT without being registered is an offence.

Do I have to use sequential invoice numbers?

Yes. HMRC requires each VAT invoice to carry a unique identifying number that follows a sequence; you may run more than one series (for example per branch) but there must be no gaps you cannot explain. This tool auto-increments from your last invoice number on this device. Do not delete or renumber an invoice once issued; correct it with a credit note.

Is my client data safe?

Yes. Everything you type stays in your browser. Nothing is uploaded or stored on our servers unless you create an account and save the document yourself. See our privacy policy for details.

What currencies are supported?

USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD, each formatted correctly for its locale.

Do I need to install anything?

No. Everything runs in your browser. There is nothing to download or install.

What happens when I create an account?

Your invoice is carried straight into your new Invoice My Clients account. Your invoice arrives ready, PDF generated, so you can send it and get paid online. From there you can edit it, send it, track payment, and get paid online.

Does it remember my business details?

Yes. Your own business details, logo, currency, and payment information are saved on your device (in your browser, never on our servers) so you do not re-enter them next time, and your invoice number auto-increments from the last one you used. Client details, line items, and amounts are never saved. You can clear everything any time with the "Clear saved details" link above the form.

Is there a Spanish version?

Yes. The same invoice generator is available in Spanish, with the document, the labels and the PDF in Spanish, at the "Español" link in the header.

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