Free tool · no signup
Free billing statement generator
Create a billing statement free that summarises a customer’s account for the period: every invoice issued, the payments received and the balance due, under a period end date, with your logo. Download a PDF instantly, no signup.
Last updated August 2026 · Maintained by the Invoice My Clients team.
Is this billing statement generator really free?
Yes. You can build a billing statement and download a professional PDF without paying or signing up, as many times as you like. The free download carries a small footer mark; a free account removes it and builds the statement from your real invoices and payments.
| Capability | Free, no account | Free account |
|---|---|---|
| Build billing statement with live preview | ||
| Unlimited line items & per-item tax | ||
| 12 currencies, locale formatting | ||
| Download PDF | Yes (small footer mark) | Yes (clean, unbranded) |
| Save & revisit documents | ||
| Email the billing statement to your client | ||
| Get paid online | ||
| Recurring invoices & retainers |
How to make a billing statement in under a minute
Fill in the form, watch the live preview, and download or save. Here is the full walkthrough.
- 01Add your business and the customer whose account you are summarising.
- 02Set the statement number (STM- prefix), the statement date and the period end date the statement runs to.
- 03Enter each invoice from the period as a line item: the invoice number and date in the description, a quantity of 1 and the invoice total as the rate. Leave lines non-taxable, since tax was already charged on the invoices.
- 04Enter the total of payments and credits received in the period as a fixed discount, so the balance due reflects what has actually been paid.
- 05Note the opening balance, any amounts now overdue and how to pay in the notes, upload your logo and click Download free PDF.
The grand total is labelled "Balance due": invoices in the period, less payments received. It is a summary of invoices already sent, not a new charge.
What should a billing statement include?
A billing statement lets a customer reconcile their account with yours in one glance: what was invoiced, what they paid and what is still outstanding. Include the following.
- The words "Billing Statement" and a unique statement number
- Your business name, address and contact details
- The customer’s name, address and account reference if you use one
- The statement date and the period it covers, ending on the period end date
- The opening balance carried forward from the previous statement
- Each invoice issued in the period, with its number, date and amount
- Payments and credits received in the period, with dates
- The balance due at the period end
- Which invoices are overdue, and by how long
- How to pay and who to contact with a query
Taxes, VAT, GST, and multiple currencies
You can mark each line item taxable or not and set the rate, so a single billing statement can mix taxed and untaxed items. This per-item control is something many simple tools cannot do, where one document is limited to one tax rate.
Documents render in 12 currencies with locale-correct formatting: USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD. That covers VAT in the EU and UK, GST in India, Australia and Canada, and US sales tax. Need detailed tax handling across your whole workflow? See the tax feature.
Do more with a free account
Invoice My Clients knows every invoice and payment on a customer’s account, so the statement writes itself and the overdue ones get automatic reminders. Late fees can be calculated and applied, and the customer pays the balance online.
Create account & saveFeatures
Unlimited line items
Add as many items as you need with per-item taxable control.
Your logo, your brand
Upload a logo and it appears on the document and the PDF.
Live totals
Subtotal, discount, and tax recalculate instantly.
12 currencies
Locale-correct formatting for every supported currency.
No signup to download
Build and download a PDF without creating an account.
Balance due at a glance
Invoices as lines, payments as a deduction, under a period end date and a grand total labelled "Balance due".
Frequently asked questions
What is a billing statement, and how is it different from an invoice?
An invoice bills for one sale. A billing statement (also called a statement of account) is a periodic summary, usually monthly, of everything on a customer’s account: the invoices issued, the payments received and the running balance. It does not create a new charge; it reminds the customer what they already owe and gives them one document to reconcile against.
When should I send a billing statement?
Monthly is the norm for customers you invoice repeatedly, sent a few days after month end. It is also the polite first step in chasing late payment: a statement showing three open invoices and their ages gets attention without being a demand letter.
Does the customer pay the statement or the invoices?
The invoices. The statement shows the balance due so they can pay everything outstanding in one go, but each payment should be allocated to a specific invoice. Quote the invoice numbers on the statement so their remittance can reference them.
How do I show payments received on the statement?
Enter the invoices as line items and the total of payments and credits received in the period as a fixed discount, so the balance due is invoices less payments. List the individual payments with dates in the notes so the customer can match them to their records.
Is my client data safe?
Yes. Everything you type stays in your browser. Nothing is uploaded or stored on our servers unless you create an account and save the document yourself. See our privacy policy for details.
What currencies are supported?
USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD, each formatted correctly for its locale.
Do I need to install anything?
No. Everything runs in your browser. There is nothing to download or install.
What happens when I create an account?
Your billing statement is carried straight into your new Invoice My Clients account. Your billing statement arrives as a draft invoice labelled "Billing Statement", keeping its STM- number, ready to send once the client approves it. From there you can edit it, send it, track payment, and get paid online.
Does it remember my business details?
Yes. Your own business details, logo, currency, and payment information are saved on your device (in your browser, never on our servers) so you do not re-enter them next time, and your billing statement number auto-increments from the last one you used. Client details, line items, and amounts are never saved. You can clear everything any time with the "Clear saved details" link above the form.
Is there a Spanish version?
Yes. The same billing statement generator is available in Spanish, with the document, the labels and the PDF in Spanish, at the "Español" link in the header.
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Ready to get paid faster?
Create a free account. Your billing statement arrives as a draft invoice labelled "Billing Statement", keeping its STM- number, ready to send once the client approves it.