Free tool · no signup
Free sales order generator
Create a sales order free to confirm what a customer has ordered, at what price and when it will ship. Add your logo, per-item tax and the customer’s PO number, then download a PDF instantly, no signup.
Last updated August 2026 · Maintained by the Invoice My Clients team.
Is this sales order generator really free?
Yes. You can build a sales order and download a professional PDF without paying or signing up, as many times as you like. The free download carries a small footer mark; a free account removes it and turns the order into an invoice when you ship.
| Capability | Free, no account | Free account |
|---|---|---|
| Build sales order with live preview | ||
| Unlimited line items & per-item tax | ||
| 12 currencies, locale formatting | ||
| Download PDF | Yes (small footer mark) | Yes (clean, unbranded) |
| Save & revisit documents | ||
| Email the sales order to your client | ||
| Get paid online | ||
| Recurring invoices & retainers |
How to make a sales order in under a minute
Fill in the form, watch the live preview, and download or save. Here is the full walkthrough.
- 01Add your business as the seller and the customer who placed the order, with their contact name.
- 02List what was ordered as line items with quantity and unit price, matching the customer’s purchase order or your quote exactly.
- 03Set tax per item and any discount agreed, and check the order total matches what the customer expects.
- 04Set the sales order number (SO- prefix), the order date and the ship date you are committing to, then upload your logo.
- 05Add the customer’s PO number, delivery address and shipping method in the notes, then click Download free PDF.
A sales order confirms the order; it does not ask for payment. When you ship or finish, issue the invoice with the same items and quote the sales order number on it.
What should a sales order include?
A sales order is the seller’s confirmation of exactly what will be supplied, at what price, and when. It is what the warehouse picks from and what the invoice is later built from. Include the following.
- The words "Sales Order" and a unique sales order number
- Your business name, address and contact (the seller)
- The customer’s name, billing address and contact
- The customer’s purchase order number, if they sent one
- The order date and the ship date or expected delivery date
- Each item with a description, SKU, quantity and unit price
- Tax per item where it applies, any discount, and the order total
- The delivery address and shipping method
- Payment terms and any deposit already received
Taxes, VAT, GST, and multiple currencies
You can mark each line item taxable or not and set the rate, so a single sales order can mix taxed and untaxed items. This per-item control is something many simple tools cannot do, where one document is limited to one tax rate.
Documents render in 12 currencies with locale-correct formatting: USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD. That covers VAT in the EU and UK, GST in India, Australia and Canada, and US sales tax. Need detailed tax handling across your whole workflow? See the tax feature.
Do more with a free account
Invoice My Clients turns a confirmed order into an invoice the moment you ship, tracks what has been paid, and can take a deposit online up front. Standing orders can invoice themselves on a schedule.
- Online payments and deposits
- Recurring invoices for standing orders
- Create a free Invoice My Clients account
Features
Unlimited line items
Add as many items as you need with per-item taxable control.
Your logo, your brand
Upload a logo and it appears on the document and the PDF.
Live totals
Subtotal, discount, and tax recalculate instantly.
12 currencies
Locale-correct formatting for every supported currency.
No signup to download
Build and download a PDF without creating an account.
Order to invoice
Create an account and the sales order arrives as a draft invoice with its SO- number, ready to send the moment you ship.
Frequently asked questions
What is a sales order, and how is it different from an invoice?
A sales order is created by the seller after a customer places an order, to confirm what will be supplied, the price and the ship date. It faces inward as much as outward: it tells your fulfilment side what to pick and ship. An invoice comes after fulfilment and asks for payment. The sales order becomes the invoice, usually with the same line items.
Sales order vs purchase order: which one do I need?
They are two sides of one transaction. The buyer sends a purchase order to place the order; the seller replies with a sales order to confirm it. If you are selling, use this tool. If you are buying, use the free purchase order generator.
Do I need a sales order for every sale?
No. For a one-off job invoiced on completion, a quote and an invoice are enough. Sales orders earn their keep when there is a gap between the order and delivery, when goods are picked from stock, when a deposit is taken, or when the customer has sent a PO that you need to acknowledge on the same terms.
Can a sales order change after it is issued?
Yes, if both sides agree. Issue a revised sales order with the same number and a revision note in the notes field, or a new number that references the old one. Never change an invoice after the fact; correct it with a credit note instead.
Is my client data safe?
Yes. Everything you type stays in your browser. Nothing is uploaded or stored on our servers unless you create an account and save the document yourself. See our privacy policy for details.
What currencies are supported?
USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD, each formatted correctly for its locale.
Do I need to install anything?
No. Everything runs in your browser. There is nothing to download or install.
What happens when I create an account?
Your sales order is carried straight into your new Invoice My Clients account. Your sales order arrives as a draft invoice labelled "Sales Order", keeping its SO- number, ready to send once the client approves it. From there you can edit it, send it, track payment, and get paid online.
Does it remember my business details?
Yes. Your own business details, logo, currency, and payment information are saved on your device (in your browser, never on our servers) so you do not re-enter them next time, and your sales order number auto-increments from the last one you used. Client details, line items, and amounts are never saved. You can clear everything any time with the "Clear saved details" link above the form.
Is there a Spanish version?
Yes. The same sales order generator is available in Spanish, with the document, the labels and the PDF in Spanish, at the "Español" link in the header.
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- Late fee calculator
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- Free invoice generator on invoicemyclients.com
- Invoicing guides
Ready to get paid faster?
Create a free account. Your sales order arrives as a draft invoice labelled "Sales Order", keeping its SO- number, ready to send once the client approves it.