Free tool · no signup
Free timesheet generator
Create a timesheet free for the hours you have worked: one line per day or task, hours as the quantity and your hourly rate as the rate, under a period end date. Add your logo and download a PDF instantly, no signup.
Last updated August 2026 · Maintained by the Invoice My Clients team.
Is this timesheet generator really free?
Yes. You can build a timesheet and download a professional PDF without paying or signing up, as many times as you like. The free download carries a small footer mark; a free account removes it and lets you track time with a timer instead of typing it in.
| Capability | Free, no account | Free account |
|---|---|---|
| Build timesheet with live preview | ||
| Unlimited line items & per-item tax | ||
| 12 currencies, locale formatting | ||
| Download PDF | Yes (small footer mark) | Yes (clean, unbranded) |
| Save & revisit documents | ||
| Email the timesheet to your client | ||
| Get paid online | ||
| Recurring invoices & retainers |
How to make a timesheet in under a minute
Fill in the form, watch the live preview, and download or save. Here is the full walkthrough.
- 01Add your business and the client or agency you are reporting time to.
- 02Enter each day or task as a line item: describe what you worked on, put the hours in the quantity field and your hourly rate in the rate field.
- 03Set the timesheet number (TS- prefix), the date issued and the period end date the timesheet runs to.
- 04Mark lines as taxable if your rate is subject to VAT, GST or sales tax, and apply any agreed discount.
- 05Upload your logo, put your payment terms and bank details in the payment information field, then click Download free PDF.
Quantity is hours (use decimals for part hours: 1.5, 0.25) and rate is your hourly rate, so the total is what you are owed for the period.
What should a timesheet include?
A timesheet needs to be checkable by the person approving it: what was done, when, for how long and at what rate. Include the following.
- Your name or business name and contact details
- The client or agency the time is billed to
- A unique timesheet number and the date issued
- The period the timesheet covers, ending on the period end date
- One line per day or task, with a description of the work
- Hours for each line (the quantity), with part hours as decimals
- Your hourly rate for each line, with different rates for overtime or different tasks
- The total hours and the total due for the period
- Tax, if your services are taxable, shown per line
- Project name, PO number or approver’s name if the client requires one
Taxes, VAT, GST, and multiple currencies
You can mark each line item taxable or not and set the rate, so a single timesheet can mix taxed and untaxed items. This per-item control is something many simple tools cannot do, where one document is limited to one tax rate.
Documents render in 12 currencies with locale-correct formatting: USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD. That covers VAT in the EU and UK, GST in India, Australia and Canada, and US sales tax. Need detailed tax handling across your whole workflow? See the tax feature.
Do more with a free account
Invoice My Clients has a built-in timer and time entries per client, so hours turn into an invoice without retyping. Set an hourly rate per client, bill weekly or monthly on a schedule, and get paid online.
- Hourly rate calculator
- Recurring invoices for weekly or monthly billing
- Create a free Invoice My Clients account
Features
Unlimited line items
Add as many items as you need with per-item taxable control.
Your logo, your brand
Upload a logo and it appears on the document and the PDF.
Live totals
Subtotal, discount, and tax recalculate instantly.
12 currencies
Locale-correct formatting for every supported currency.
No signup to download
Build and download a PDF without creating an account.
Hours times rate
Quantity is hours and rate is your hourly rate, with a different rate per line for overtime, travel or different kinds of work.
Frequently asked questions
What is a timesheet, and how is it different from an invoice?
A timesheet records hours worked, day by day or task by task, and is what a client or agency approves before you are paid. An invoice is the bill. Contractors on an hourly rate often send both: the timesheet as evidence, the invoice for the amount. This tool prices the hours as you enter them, so the timesheet doubles as a statement of what is due; send an invoice for the same amount if your client needs one.
How do I show hours and minutes?
Use decimal hours in the quantity field: 30 minutes is 0.5, 15 minutes is 0.25, 1 hour 40 minutes is 1.67. Most clients and payroll systems expect decimals. Round consistently, and say in the notes if you bill in 15-minute increments.
Can I use different rates on one timesheet?
Yes. Each line has its own rate, so overtime, weekend work, travel time or a second role can sit at a different rate on the same timesheet. Put the rate name in the description so the approver can see why it differs.
Should I send a weekly or a monthly timesheet?
Whatever the client approves against. Agencies usually want weekly; direct clients often want it with a monthly invoice. Whatever the period, set the period end date so the timesheet is unambiguous, and number them in sequence.
Is my client data safe?
Yes. Everything you type stays in your browser. Nothing is uploaded or stored on our servers unless you create an account and save the document yourself. See our privacy policy for details.
What currencies are supported?
USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD, each formatted correctly for its locale.
Do I need to install anything?
No. Everything runs in your browser. There is nothing to download or install.
What happens when I create an account?
Your timesheet is carried straight into your new Invoice My Clients account. Your invoice arrives ready, PDF generated, so you can send it and get paid online. From there you can edit it, send it, track payment, and get paid online.
Does it remember my business details?
Yes. Your own business details, logo, currency, and payment information are saved on your device (in your browser, never on our servers) so you do not re-enter them next time, and your timesheet number auto-increments from the last one you used. Client details, line items, and amounts are never saved. You can clear everything any time with the "Clear saved details" link above the form.
Is there a Spanish version?
Yes. The same timesheet generator is available in Spanish, with the document, the labels and the PDF in Spanish, at the "Español" link in the header.
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Ready to get paid faster?
Create a free account. Your invoice arrives ready, PDF generated, so you can send it and get paid online.