Free tool · no signup
Free purchase order generator
Create a purchase order free to send to a supplier: your business as the buyer, the items and quantities you are ordering, agreed prices, a PO number and the delivery date you need. Download a PDF instantly, no signup.
Last updated August 2026 · Maintained by the Invoice My Clients team.
Is this purchase order generator really free?
Yes. You can build a purchase order and download a professional PDF without paying or signing up, as many times as you like. The free download carries a small footer mark; a free account removes it and keeps your purchase orders alongside the invoices you send.
| Capability | Free, no account | Free account |
|---|---|---|
| Build purchase order with live preview | ||
| Unlimited line items & per-item tax | ||
| 12 currencies, locale formatting | ||
| Download PDF | Yes (small footer mark) | Yes (clean, unbranded) |
| Save & revisit documents | ||
| Email the purchase order to your client | ||
| Get paid online | ||
| Recurring invoices & retainers |
How to make a purchase order in under a minute
Fill in the form, watch the live preview, and download or save. Here is the full walkthrough.
- 01Enter your own business in the from section: on a purchase order you are the buyer, and this is who the vendor will invoice.
- 02Enter the vendor (supplier) as the recipient, with the name of your contact there.
- 03List what you are ordering as line items with the quantity, the agreed unit price, and any part numbers or SKUs in the description.
- 04Set the PO number (the tool uses the PO- prefix) and the delivery date you need the goods by, then set tax per item and any agreed discount.
- 05Add the delivery address, payment terms and shipping instructions in the notes, upload your logo and click Download free PDF.
The PO number is the reference the vendor should quote on their invoice, so your accounts team can match the two.
What should a purchase order include?
A purchase order is the buyer’s formal offer to purchase. Once the vendor accepts it, it is a binding order, so it needs to be precise. Include the following.
- The words "Purchase Order" and a unique PO number
- Your business name, billing address and contact (the buyer)
- The vendor’s name, address and contact
- The order date and the required delivery date
- Each item with a description, part number or SKU, quantity and unit price
- Tax per item where it applies, any agreed discount, and the order total
- The delivery address if it differs from your billing address
- Payment terms you have agreed with the vendor (for example net 30)
- Shipping method and any special instructions
Taxes, VAT, GST, and multiple currencies
You can mark each line item taxable or not and set the rate, so a single purchase order can mix taxed and untaxed items. This per-item control is something many simple tools cannot do, where one document is limited to one tax rate.
Documents render in 12 currencies with locale-correct formatting: USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD. That covers VAT in the EU and UK, GST in India, Australia and Canada, and US sales tax. Need detailed tax handling across your whole workflow? See the tax feature.
Do more with a free account
Invoice My Clients turns a client’s purchase order into an invoice that quotes their PO number, so their accounts team approves it without a query. Track payment, remind late payers automatically and get paid online.
Create account & saveFeatures
Unlimited line items
Add as many items as you need with per-item taxable control.
Your logo, your brand
Upload a logo and it appears on the document and the PDF.
Live totals
Subtotal, discount, and tax recalculate instantly.
12 currencies
Locale-correct formatting for every supported currency.
No signup to download
Build and download a PDF without creating an account.
Buyer-side document
Your details print as the ordering party and the vendor as the recipient, with the order total and the delivery date the vendor must meet.
Frequently asked questions
What is a purchase order, and how is it different from an invoice?
A purchase order (PO) is sent by the buyer to a vendor to order goods or services. It states what is wanted, in what quantity, at what price and by when. The invoice is sent later, by the vendor, to ask for payment. When the vendor’s invoice quotes the PO number, the buyer can check that the PO, the delivery and the invoice agree before paying.
Who issues a purchase order?
The buyer. That is why the from section of this document is you, the customer placing the order, and the recipient is your supplier. If you are a vendor who has been asked to confirm an order, you want a sales order instead, and there is a free sales order generator for that.
Is a purchase order legally binding?
Once the vendor accepts it, yes: a PO is an offer to buy on the stated terms, and acceptance forms a contract. That is why the quantities, prices, delivery date and payment terms need to be exactly what you agreed. Until acceptance, either side can still walk away.
What PO number should I use?
Any unique reference works, but keep one sequence so no two orders share a number. This tool uses the PO- prefix and auto-increments from your last number. Ask the vendor to quote the PO number on their invoice and delivery note so matching is trivial.
Is my client data safe?
Yes. Everything you type stays in your browser. Nothing is uploaded or stored on our servers unless you create an account and save the document yourself. See our privacy policy for details.
What currencies are supported?
USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD, each formatted correctly for its locale.
Do I need to install anything?
No. Everything runs in your browser. There is nothing to download or install.
What happens when I create an account?
Your purchase order is carried straight into your new Invoice My Clients account. Your purchase order arrives as a draft invoice labelled "Purchase Order", keeping its PO- number, ready to send once the client approves it. From there you can edit it, send it, track payment, and get paid online.
Does it remember my business details?
Yes. Your own business details, logo, currency, and payment information are saved on your device (in your browser, never on our servers) so you do not re-enter them next time, and your purchase order number auto-increments from the last one you used. Client details, line items, and amounts are never saved. You can clear everything any time with the "Clear saved details" link above the form.
Is there a Spanish version?
Yes. The same purchase order generator is available in Spanish, with the document, the labels and the PDF in Spanish, at the "Español" link in the header.
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Ready to get paid faster?
Create a free account. Your purchase order arrives as a draft invoice labelled "Purchase Order", keeping its PO- number, ready to send once the client approves it.