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Free musician and DJ invoice generator
Create a musician or DJ invoice free with the lines a gig usually needs already on the page: "Performance (hours)", "Sound and lighting", "Travel and lodging" and "Additional set or overtime". Amounts are left blank for you to fill in, the notes carry standard performance terms (50% deposit holds the date, balance on the day, overtime in 30-minute blocks), and the PDF downloads instantly with no signup.
Last updated August 2026 · Maintained by the Invoice My Clients team.
Is this musician and DJ invoice generator really free?
Yes. You can build a gig invoice and download a professional PDF without paying or signing up, as many times as you like. The free download carries a small footer mark; a free account removes it and keeps every booking, its deposit and its balance in one calendar-shaped list.
| Capability | Free, no account | Free account |
|---|---|---|
| Build invoice with live preview | ||
| Unlimited line items & per-item tax | ||
| 12 currencies, locale formatting | ||
| Download PDF | Yes (small footer mark) | Yes (clean, unbranded) |
| Save & revisit documents | ||
| Email the invoice to your client | ||
| Get paid online | ||
| Recurring invoices & retainers |
How to make a musician or DJ invoice in under a minute
Fill in the form, watch the live preview, and download or save. Here is the full walkthrough.
- 01Add your stage or business name, address and phone, then the client (the couple, the venue, the agency or the company) as the customer, and the event date, venue and set times in the notes or the first line.
- 02Fill in the pre-listed lines. "Performance (hours)" takes the booked hours as the quantity and your hourly rate, or a flat fee with quantity 1; "Sound and lighting" is your PA and lighting hire or a flat production fee; "Travel and lodging" takes mileage or actual costs; "Additional set or overtime" is billed after the event if it happened.
- 03Add lines for a ceremony or cocktail-hour set at a different rate, extra musicians, a learning fee for a requested song, or early setup if the venue required it. Delete any pre-listed line you did not use.
- 04Show the deposit already paid as a negative line or a fixed discount so the total reads as the balance due on the day. Check whether performance fees are taxed where you work and untick taxable if not (check your local rules).
- 05Read the pre-filled terms in the notes, confirm the date and the balance-due timing, state your cancellation policy, add how to pay, then click Download free PDF.
The line items above are listed with no amounts on purpose: type your own quantities and rates so nothing is assumed. The notes start with "A 50% deposit holds the date; balance due on the day of the performance. Overtime billed in 30-minute blocks." Edit that if your terms differ. Send the deposit invoice the day the client books, and the balance invoice a week before the event, so the balance is paid before you load the van rather than chased after the encore.
What should a musician or DJ invoice include?
A gig invoice is really two invoices, a deposit that holds the date and a balance that is due before you play, plus whatever happened on the night. Include the following.
- Your stage or business name, address, phone and email
- The client who is paying (the couple, venue, agency or company) and the event date, venue and set times
- Performance as hours times rate or a flat fee, with the sets described (ceremony, cocktail hour, reception)
- Sound and lighting as hire or a flat production fee, with the equipment named
- Travel and lodging as mileage or at cost, and the parking or load-in fee if the venue charges one
- Additional set or overtime, billed in the blocks stated in your terms, with the actual finish time
- Extra musicians, a requested-song learning fee, or early setup, each on its own line
- The deposit received, shown as a credit, and the balance due with its date
- Your cancellation policy and what the deposit covers
- Payment terms and how to pay
Taxes, VAT, GST, and multiple currencies
You can mark each line item taxable or not and set the rate, so a single invoice can mix taxed and untaxed items. This per-item control is something many simple tools cannot do, where one document is limited to one tax rate.
Documents render in 12 currencies with locale-correct formatting: USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD. That covers VAT in the EU and UK, GST in India, Australia and Canada, and US sales tax. Need detailed tax handling across your whole workflow? See the tax feature.
Do more with a free account
Invoice My Clients sends the gig quote as a proposal the client signs online, takes the deposit by card or Apple Pay the moment they accept, schedules the balance invoice for the week before the event, and reminds them automatically so you walk in already paid.
- Proposals with deposit on acceptance
- Get paid online before the gig
- Create a free Invoice My Clients account
Features
Unlimited line items
Add as many items as you need with per-item taxable control.
Your logo, your brand
Upload a logo and it appears on the document and the PDF.
Live totals
Subtotal, discount, and tax recalculate instantly.
12 currencies
Locale-correct formatting for every supported currency.
No signup to download
Build and download a PDF without creating an account.
Gig lines and terms pre-set
"Performance (hours)", "Sound and lighting", "Travel and lodging" and "Additional set or overtime" are already listed with no amounts, and the notes open with "A 50% deposit holds the date; balance due on the day of the performance. Overtime billed in 30-minute blocks."
Frequently asked questions
What should a musician or DJ invoice include?
Your stage or business details, the client who pays and the event date, venue and set times, then each charge on its own line: the performance as hours or a flat fee, sound and lighting, travel and lodging, and any overtime or extra set with the finish time. Show the deposit as a credit, state the balance-due date and your cancellation policy. This page pre-lists "Performance (hours)", "Sound and lighting", "Travel and lodging" and "Additional set or overtime" with no amounts so you only type what applies.
How do deposits work for gigs?
A non-refundable deposit (commonly 50%) holds the date, and you turn down other work for that date on the strength of it, which is why it is not refundable. The pre-filled notes say "A 50% deposit holds the date; balance due on the day of the performance. Overtime billed in 30-minute blocks." Send a deposit invoice with one line ("Deposit to hold (event date)") when the client books, and a final invoice with every line priced and the deposit as a credit. Say in the terms whether the deposit is refundable if the client cancels, and by what date; check your local rules on what you can keep.
How do I bill overtime?
Agree the block and the rate before the event and put it in the terms; the pre-filled notes use 30-minute blocks. On the night, note the actual finish time, and if the client asks you to keep going, get a nod from whoever is paying, not just the crowd. Then add the "Additional set or overtime" line with the number of blocks and send the revised invoice the next morning. The common mistake is playing the extra hour to keep the room happy and never billing it.
Should sound, lighting and travel be separate lines?
Yes, unless you quote an all-in fee and the client prefers one number. Separate lines let you show that a wedding with a full PA and lighting rig costs more than a bar set through the house system, and let a venue or agency compare like with like. Travel beyond your usual radius, lodging for a distant gig, and parking or load-in fees the venue charges are all billable if you agreed them up front. Put them in the quote, then on the invoice, in the same words.
Is my client data safe?
Yes. Everything you type stays in your browser. Nothing is uploaded or stored on our servers unless you create an account and save the document yourself. See our privacy policy for details.
What currencies are supported?
USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD, each formatted correctly for its locale.
Do I need to install anything?
No. Everything runs in your browser. There is nothing to download or install.
What happens when I create an account?
Your invoice is carried straight into your new Invoice My Clients account. Your invoice arrives ready, PDF generated, so you can send it and get paid online. From there you can edit it, send it, track payment, and get paid online.
Does it remember my business details?
Yes. Your own business details, logo, currency, and payment information are saved on your device (in your browser, never on our servers) so you do not re-enter them next time, and your invoice number auto-increments from the last one you used. Client details, line items, and amounts are never saved. You can clear everything any time with the "Clear saved details" link above the form.
Is there a Spanish version?
Yes. The same invoice generator is available in Spanish, with the document, the labels and the PDF in Spanish, at the "Español" link in the header.
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Create a free account. Your invoice arrives ready, PDF generated, so you can send it and get paid online.