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Free roofing invoice generator
Create a roofing invoice free with the lines a roof job usually needs already on the page: "Roof replacement (squares)", "Tear-off and disposal", "Underlayment, flashing and vents" and "Repair labor (hours)". Amounts are left blank for you to fill in, the notes carry standard roofing terms (deposit before materials, balance on completion, five-year workmanship warranty), and the PDF downloads instantly with no signup.
Last updated August 2026 · Maintained by the Invoice My Clients team.
Is this roofing invoice generator really free?
Yes. You can build a roofing invoice and download a professional PDF without paying or signing up, as many times as you like. The free download carries a small footer mark; a free account removes it and keeps the deposit invoice, the final invoice and the warranty terms together under the property for the life of the roof.
| Capability | Free, no account | Free account |
|---|---|---|
| Build invoice with live preview | ||
| Unlimited line items & per-item tax | ||
| 12 currencies, locale formatting | ||
| Download PDF | Yes (small footer mark) | Yes (clean, unbranded) |
| Save & revisit documents | ||
| Email the invoice to your client | ||
| Get paid online | ||
| Recurring invoices & retainers |
How to make a roofing invoice in under a minute
Fill in the form, watch the live preview, and download or save. Here is the full walkthrough.
- 01Add your company name, address, phone and contractor licence number, then the property owner’s name, the property address and, if an insurer is involved, the claim number in the notes.
- 02Fill in the pre-listed lines. "Roof replacement (squares)" takes the number of squares (100 sq ft each) and your price per square; "Tear-off and disposal" takes the squares removed or a flat disposal fee; "Underlayment, flashing and vents" takes the materials you actually installed; "Repair labor (hours)" takes hours for a repair rather than a replacement.
- 03Add lines for anything the estimate priced separately: decking replacement per sheet, skylight or chimney flashing, gutters, extra layers found during tear-off, or a permit fee at cost.
- 04If the deposit was already paid, show it as a negative line or a fixed discount so the total reads as the balance due. Set the invoice number, dates and currency, and upload your logo.
- 05Read the pre-filled terms in the notes, state the warranty years you actually offer and the shingle manufacturer’s warranty by name, add how to pay, then click Download free PDF.
The line items above are listed with no amounts on purpose: type your own quantities and rates so nothing is assumed. The notes start with "Deposit due before materials are ordered; balance due on completion. Workmanship warranted for 5 years; materials per manufacturer." Edit that if your terms differ. Roofing is a lien trade in many places: if you want to preserve lien rights, the invoice needs to match the signed contract and go out on time; check your local rules on notices and deadlines.
What should a roofing invoice include?
A roofing invoice is often the document an insurer, a mortgage lender or a future buyer will read, so it needs to describe the roof, not just the price. Include the following.
- Your company name, address, phone and contractor licence or registration number
- The property owner’s name and the property address, plus any insurance claim number
- Roof replacement by the square, with the shingle or membrane product and colour named
- Tear-off and disposal, including the number of layers removed
- Underlayment, ice and water shield, flashing, drip edge and vents as their own lines or one materials line
- Repair labor as hours, or the repair described as a flat-rate task
- Extras found on the roof: decking, rotten fascia, additional layers, with the change order date
- The deposit already received, shown as a credit, and the balance now due
- Workmanship warranty in years and the manufacturer’s material warranty
- Payment terms, the total due and how to pay
Taxes, VAT, GST, and multiple currencies
You can mark each line item taxable or not and set the rate, so a single invoice can mix taxed and untaxed items. This per-item control is something many simple tools cannot do, where one document is limited to one tax rate.
Documents render in 12 currencies with locale-correct formatting: USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD. That covers VAT in the EU and UK, GST in India, Australia and Canada, and US sales tax. Need detailed tax handling across your whole workflow? See the tax feature.
Do more with a free account
Invoice My Clients turns the roofing estimate into a proposal the owner signs online, takes the deposit by card or bank transfer the moment they accept, sends the final invoice from the same job, and chases the balance for you if it goes past due.
- Proposals with deposit on acceptance
- Get paid online on completion
- Create a free Invoice My Clients account
Features
Unlimited line items
Add as many items as you need with per-item taxable control.
Your logo, your brand
Upload a logo and it appears on the document and the PDF.
Live totals
Subtotal, discount, and tax recalculate instantly.
12 currencies
Locale-correct formatting for every supported currency.
No signup to download
Build and download a PDF without creating an account.
Roofing lines and terms pre-set
"Roof replacement (squares)", "Tear-off and disposal", "Underlayment, flashing and vents" and "Repair labor (hours)" are already listed with no amounts, and the notes open with "Deposit due before materials are ordered; balance due on completion. Workmanship warranted for 5 years; materials per manufacturer."
Frequently asked questions
What should a roofing invoice include?
Your company details and licence number, the owner and property address, then the roof described line by line: replacement by the square with the product named, tear-off and disposal, underlayment, flashing and vents, and any repair labor by the hour. Show the deposit as a credit, state the workmanship and manufacturer warranties, and add payment terms. This page pre-lists "Roof replacement (squares)", "Tear-off and disposal", "Underlayment, flashing and vents" and "Repair labor (hours)" with no amounts so you only type what applies.
How do I invoice a deposit and then the balance?
Send two invoices. The first is for the deposit, usually due before materials are ordered, with one line that says "Deposit on roof replacement at (address)". The second is the final invoice with every line priced in full and the deposit shown as a negative line or a fixed discount, so the total is the balance due. The pre-filled notes say "Deposit due before materials are ordered; balance due on completion. Workmanship warranted for 5 years; materials per manufacturer." Some places cap how much a contractor can take as a deposit on a home improvement job, so check your local rules.
How do I bill extra layers or rotten decking found during tear-off?
As a change order, on its own line, with the date the owner approved it. Nobody can see decking until the old roof is off, so write the estimate with a per-sheet decking price and a per-layer tear-off price, get a text or signed approval when you find it, and then invoice "Decking replacement (sheets)" and "Additional layer tear-off (squares)" at the agreed rates. Attach photos of what you found. The common mistake is folding these into the replacement price without explanation, which is what turns a fair invoice into a dispute.
How should warranty terms appear on the invoice?
State two warranties separately: your own workmanship warranty in years, and the manufacturer’s material warranty by name (for example a 30-year limited shingle warranty). If the manufacturer warranty depends on registered installation or a certified installer, say so and note that you completed the registration. The pre-filled notes carry a five-year workmanship line; change the years to what you actually offer, and keep it consistent with the contract.
Is my client data safe?
Yes. Everything you type stays in your browser. Nothing is uploaded or stored on our servers unless you create an account and save the document yourself. See our privacy policy for details.
What currencies are supported?
USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD, each formatted correctly for its locale.
Do I need to install anything?
No. Everything runs in your browser. There is nothing to download or install.
What happens when I create an account?
Your invoice is carried straight into your new Invoice My Clients account. Your invoice arrives ready, PDF generated, so you can send it and get paid online. From there you can edit it, send it, track payment, and get paid online.
Does it remember my business details?
Yes. Your own business details, logo, currency, and payment information are saved on your device (in your browser, never on our servers) so you do not re-enter them next time, and your invoice number auto-increments from the last one you used. Client details, line items, and amounts are never saved. You can clear everything any time with the "Clear saved details" link above the form.
Is there a Spanish version?
Yes. The same invoice generator is available in Spanish, with the document, the labels and the PDF in Spanish, at the "Español" link in the header.
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