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Free handyman invoice generator
Create a handyman invoice free with the lines a repair or odd-job visit usually needs already on the page: "Labor (hours)", "Materials and hardware", "Trip charge" and "Haul-away and disposal". Amounts are left blank for you to fill in, the notes carry standard handyman terms (payment on completion, one-hour minimum, materials at cost with receipts on request), and the PDF downloads instantly with no signup.
Last updated August 2026 · Maintained by the Invoice My Clients team.
Is this handyman invoice generator really free?
Yes. You can build a handyman invoice and download a professional PDF without paying or signing up, as many times as you like. The free download carries a small footer mark; a free account removes it and lets you send the invoice from your phone and get paid before you drive to the next job.
| Capability | Free, no account | Free account |
|---|---|---|
| Build invoice with live preview | ||
| Unlimited line items & per-item tax | ||
| 12 currencies, locale formatting | ||
| Download PDF | Yes (small footer mark) | Yes (clean, unbranded) |
| Save & revisit documents | ||
| Email the invoice to your client | ||
| Get paid online | ||
| Recurring invoices & retainers |
How to make a handyman invoice in under a minute
Fill in the form, watch the live preview, and download or save. Here is the full walkthrough.
- 01Add your business name, address and phone (and your licence or registration number where handymen are licensed), then the customer’s name and the address you worked at.
- 02Fill in the pre-listed lines. "Labor (hours)" takes your hours (round up to your minimum) and hourly rate, or use one line per task with a flat price; "Materials and hardware" takes what you bought for the job at cost; "Trip charge" is your flat call-out or travel fee; "Haul-away and disposal" is for taking the old fixture, debris or junk away.
- 03List the tasks in the labor description ("Hung two doors, fixed dripping tap, replaced light switch") so the customer sees what the hours went on. Add a line for each extra the customer asked for while you were there.
- 04Untick taxable on labor if it is untaxed where you work and leave it on materials (check your local rules), set the invoice number, date and due date, and upload your logo.
- 05Read the pre-filled terms in the notes, mention any warranty you give on your work, add how to pay, then click Download free PDF and hand it over or text it before you leave.
The line items above are listed with no amounts on purpose: type your own quantities and rates so nothing is assumed. The notes start with "Payment due on completion. Minimum charge of one hour. Materials billed at cost with receipts on request." Edit that if your terms differ. In some places a handyman may only do jobs below a certain value or outside licensed trades (electrical, plumbing, gas) without a licence; the invoice should describe work you are allowed to do, so check your local rules.
What should a handyman invoice include?
A handyman invoice is short, but it should still show the customer what they paid for, task by task, with your materials shown separately. Include the following.
- Your business name, address, phone and licence or registration number where required
- The customer’s name and the address you worked at
- The date of the visit and the tasks done, listed in the labor description
- Labor as hours times your rate (rounded to your minimum) or a flat price per task
- Materials and hardware you bought for the job, at cost, with receipts available on request
- A trip charge or call-out fee, if you charge one
- Haul-away and disposal of the old fixture, debris or junk
- Any extras the customer added on the day, each on its own line
- Payment terms (payment on completion is standard), the total due and how to pay
Taxes, VAT, GST, and multiple currencies
You can mark each line item taxable or not and set the rate, so a single invoice can mix taxed and untaxed items. This per-item control is something many simple tools cannot do, where one document is limited to one tax rate.
Documents render in 12 currencies with locale-correct formatting: USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD. That covers VAT in the EU and UK, GST in India, Australia and Canada, and US sales tax. Need detailed tax handling across your whole workflow? See the tax feature.
Do more with a free account
Invoice My Clients lets you save your hourly rate, trip charge and common tasks as items so an invoice is built in seconds on your phone, takes card, Apple Pay or bank transfer payments while you are still on site, and chases any balance that gets left behind.
- Hourly rate calculator for your rate
- Get paid online before you leave the job
- Create a free Invoice My Clients account
Features
Unlimited line items
Add as many items as you need with per-item taxable control.
Your logo, your brand
Upload a logo and it appears on the document and the PDF.
Live totals
Subtotal, discount, and tax recalculate instantly.
12 currencies
Locale-correct formatting for every supported currency.
No signup to download
Build and download a PDF without creating an account.
Handyman lines and terms pre-set
"Labor (hours)", "Materials and hardware", "Trip charge" and "Haul-away and disposal" are already listed with no amounts, and the notes open with "Payment due on completion. Minimum charge of one hour. Materials billed at cost with receipts on request."
Frequently asked questions
What should a handyman invoice include?
Your business details, the customer and the address, the date and the tasks done, then each charge on its own line: labor as hours times rate or a flat price per task, materials and hardware at cost, a trip charge if you have one, and haul-away or disposal. Add any extras the customer asked for on the day, and finish with payment terms and how to pay. This page pre-lists "Labor (hours)", "Materials and hardware", "Trip charge" and "Haul-away and disposal" with no amounts so you only type what applies.
Should I charge hourly or per job?
Hourly with a minimum (the pre-filled notes say "Payment due on completion. Minimum charge of one hour. Materials billed at cost with receipts on request.") is the safest for a list of small, unpredictable tasks, and is what most handymen use. A flat price per task works when you have done the job a hundred times (hang a TV, assemble a wardrobe) and the customer wants one number. Many mix the two: flat for the predictable tasks, hourly for "and while you are here". Whichever you use, describe the tasks so the customer sees the hours were real.
How do I bill materials I bought for the job?
At cost on the "Materials and hardware" line, listing what you bought, with a markup only if you told the customer in advance. Keep the receipts; the pre-filled terms promise them on request. If a trip to the hardware store took half an hour, that is labor, and you can bill it as such if your terms say so. The common mistake is absorbing the small stuff (screws, anchors, caulk) job after job; a "consumables" line at a small flat amount is normal and nobody objects to it.
When should I send the invoice and get paid?
Before you leave. Handyman work is small, same-day and often for a private customer, so payment on completion is the norm and the pre-filled terms say so. Build the invoice on your phone while you pack up, hand it over or text the PDF, and take payment there and then. Add a trip charge to the invoice for jobs that were quoted and then cancelled at the door if your terms allow it. A balance you leave behind on a small job is the balance you will spend the most time chasing.
Is my client data safe?
Yes. Everything you type stays in your browser. Nothing is uploaded or stored on our servers unless you create an account and save the document yourself. See our privacy policy for details.
What currencies are supported?
USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD, each formatted correctly for its locale.
Do I need to install anything?
No. Everything runs in your browser. There is nothing to download or install.
What happens when I create an account?
Your invoice is carried straight into your new Invoice My Clients account. Your invoice arrives ready, PDF generated, so you can send it and get paid online. From there you can edit it, send it, track payment, and get paid online.
Does it remember my business details?
Yes. Your own business details, logo, currency, and payment information are saved on your device (in your browser, never on our servers) so you do not re-enter them next time, and your invoice number auto-increments from the last one you used. Client details, line items, and amounts are never saved. You can clear everything any time with the "Clear saved details" link above the form.
Is there a Spanish version?
Yes. The same invoice generator is available in Spanish, with the document, the labels and the PDF in Spanish, at the "Español" link in the header.
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Create a free account. Your invoice arrives ready, PDF generated, so you can send it and get paid online.