Free tool · no signup
Free tutoring invoice generator
Create a tutoring invoice free with the lines a tutor usually bills already on the page: "Tutoring session (hours)", "Exam preparation package" and "Materials and workbooks". Amounts are left blank for you to fill in, the notes carry standard tutoring terms (billed at month end for sessions delivered, late cancellations billed in full), and the PDF downloads instantly with no signup.
Last updated August 2026 · Maintained by the Invoice My Clients team.
Is this tutoring invoice generator really free?
Yes. You can build a tutoring invoice and download a professional PDF without paying or signing up, as many times as you like. The free download carries a small footer mark; a free account removes it and sends the monthly invoice to every family automatically so you stop rebuilding it by hand.
| Capability | Free, no account | Free account |
|---|---|---|
| Build invoice with live preview | ||
| Unlimited line items & per-item tax | ||
| 12 currencies, locale formatting | ||
| Download PDF | Yes (small footer mark) | Yes (clean, unbranded) |
| Save & revisit documents | ||
| Email the invoice to your client | ||
| Get paid online | ||
| Recurring invoices & retainers |
How to make a tutoring invoice in under a minute
Fill in the form, watch the live preview, and download or save. Here is the full walkthrough.
- 01Add your name or business name, address and phone, then the parent or student who pays as the customer, and the student’s name and subject in the notes or the first line description.
- 02Fill in the pre-listed lines. "Tutoring session (hours)" takes the total hours for the month as the quantity and your hourly rate, or one line per session with the date; "Exam preparation package" is a flat package price; "Materials and workbooks" takes any books or printed materials you supplied at cost.
- 03Add a line for each late cancellation or no-show you are charging under your policy, with the date, and a separate line for online sessions if you price them differently. Delete any pre-listed line you did not use.
- 04Tutoring is often untaxed but not everywhere; untick taxable as your local rules require. Set the invoice number, the date and the due date, and choose your currency.
- 05Read the pre-filled terms in the notes, list the session dates for the month so the parent can check them against their calendar, add how to pay, then click Download free PDF.
The line items above are listed with no amounts on purpose: type your own quantities and rates so nothing is assumed. The notes start with "Billed at the end of each month for sessions delivered. Sessions cancelled with less than 24 hours notice are billed in full." Edit that if your terms differ. A short session log on the invoice (date, length, topic) is what turns "did we really have six sessions?" into a paid invoice; keep one as you go.
What should a tutoring invoice include?
A tutoring invoice usually goes to a parent who was not in the room, so it needs to show exactly which sessions are being billed. Include the following.
- Your name or business name, address, phone and email
- The parent or student who pays, and the student’s name and subject or course
- Sessions as hours times your hourly rate, or one line per session with the date and length
- Packages (exam preparation, a block of ten sessions) as a flat price with the dates or sessions covered
- Materials and workbooks you supplied, at cost, with the title
- Late cancellations or no-shows charged under your policy, each with the date
- The billing period (for example the month) the invoice covers
- Payment terms and the due date, and how to pay
Taxes, VAT, GST, and multiple currencies
You can mark each line item taxable or not and set the rate, so a single invoice can mix taxed and untaxed items. This per-item control is something many simple tools cannot do, where one document is limited to one tax rate.
Documents render in 12 currencies with locale-correct formatting: USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD. That covers VAT in the EU and UK, GST in India, Australia and Canada, and US sales tax. Need detailed tax handling across your whole workflow? See the tax feature.
Do more with a free account
Invoice My Clients sends each family’s invoice automatically at month end from the sessions you logged, lets parents pay by card, Apple Pay or bank transfer from the email, reminds the ones who forget, and keeps every student’s sessions and payments in one place.
- Recurring monthly invoices for regular students
- Hourly rate calculator for your session rate
- Create a free Invoice My Clients account
Features
Unlimited line items
Add as many items as you need with per-item taxable control.
Your logo, your brand
Upload a logo and it appears on the document and the PDF.
Live totals
Subtotal, discount, and tax recalculate instantly.
12 currencies
Locale-correct formatting for every supported currency.
No signup to download
Build and download a PDF without creating an account.
Tutoring lines and terms pre-set
"Tutoring session (hours)", "Exam preparation package" and "Materials and workbooks" are already listed with no amounts, and the notes open with "Billed at the end of each month for sessions delivered. Sessions cancelled with less than 24 hours notice are billed in full."
Frequently asked questions
What should a tutoring invoice include?
Your details, the parent or student who pays, the student’s name and subject, then the sessions as hours times rate or one line per session with the date, any package at its flat price, materials at cost, and late cancellations charged under your policy. State the period covered, the due date and how to pay. This page pre-lists "Tutoring session (hours)", "Exam preparation package" and "Materials and workbooks" with no amounts so you only type what applies.
Should I bill per session, monthly or in advance?
Monthly in arrears is the simplest for regular students and is what the pre-filled notes assume: "Billed at the end of each month for sessions delivered. Sessions cancelled with less than 24 hours notice are billed in full." Per session suits occasional students and new families you have not built trust with yet. Billing a block in advance (ten sessions, an exam prep course) protects you from no-shows and is worth a small discount. Whichever you use, list the session dates on the invoice.
How do I charge for late cancellations and no-shows?
Have the policy in writing before the first session, then apply it on the invoice as its own line with the date ("Late cancellation, 14 March, under 24 hours notice"). The pre-filled terms use 24 hours; some tutors use 12 or 48. Charging in full for a no-show and half for a late cancellation is a common middle ground. The common mistake is waiving it once without saying so, which turns the policy into a suggestion.
Do I charge tax on tutoring?
It depends where you are. In many places private tuition is exempt from VAT, GST or sales tax, in others it is taxed like any service, and some exempt only certain subjects or certain kinds of tutor. Untick taxable on the lines that are exempt for you and leave the tax rate at 0% if none applies. Check your local rules, and keep a copy of the invoice either way; it is income you will need to report.
Is my client data safe?
Yes. Everything you type stays in your browser. Nothing is uploaded or stored on our servers unless you create an account and save the document yourself. See our privacy policy for details.
What currencies are supported?
USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD, each formatted correctly for its locale.
Do I need to install anything?
No. Everything runs in your browser. There is nothing to download or install.
What happens when I create an account?
Your invoice is carried straight into your new Invoice My Clients account. Your invoice arrives ready, PDF generated, so you can send it and get paid online. From there you can edit it, send it, track payment, and get paid online.
Does it remember my business details?
Yes. Your own business details, logo, currency, and payment information are saved on your device (in your browser, never on our servers) so you do not re-enter them next time, and your invoice number auto-increments from the last one you used. Client details, line items, and amounts are never saved. You can clear everything any time with the "Clear saved details" link above the form.
Is there a Spanish version?
Yes. The same invoice generator is available in Spanish, with the document, the labels and the PDF in Spanish, at the "Español" link in the header.
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Create a free account. Your invoice arrives ready, PDF generated, so you can send it and get paid online.