Free tool · no signup
Free real estate invoice generator
Create a real estate invoice free with the lines an agent, broker or property manager usually bills already on the page: "Commission (% of sale price)", "Property management fee (monthly)", "Marketing and photography" and "Administrative fee". Amounts are left blank for you to fill in, the notes carry standard real estate terms (commission due at closing per the listing or buyer agreement, property reference and closing date), and the PDF downloads instantly with no signup.
Last updated August 2026 · Maintained by the Invoice My Clients team.
Is this real estate invoice generator really free?
Yes. You can build a real estate invoice and download a professional PDF without paying or signing up, as many times as you like. The free download carries a small footer mark; a free account removes it and keeps every property’s fees, monthly statements and marketing costs in one place for the owner and for your books.
| Capability | Free, no account | Free account |
|---|---|---|
| Build invoice with live preview | ||
| Unlimited line items & per-item tax | ||
| 12 currencies, locale formatting | ||
| Download PDF | Yes (small footer mark) | Yes (clean, unbranded) |
| Save & revisit documents | ||
| Email the invoice to your client | ||
| Get paid online | ||
| Recurring invoices & retainers |
How to make a real estate invoice in under a minute
Fill in the form, watch the live preview, and download or save. Here is the full walkthrough.
- 01Add your brokerage or business name, address, phone and licence number, then the client (the seller, the buyer, the landlord or, for a commission invoice, the closing agent or the other brokerage) as the customer. Put the property address and the closing or lease date in the notes.
- 02Fill in the pre-listed lines. "Commission (% of sale price)" takes the commission as one line with the sale price and the percentage in the description and the resulting amount as the rate; "Property management fee (monthly)" takes the month and the fee; "Marketing and photography" takes what you spent at cost; "Administrative fee" is your flat transaction or lease-up fee.
- 03Add lines for a referral fee split, a lease-up or tenant placement fee, a renewal fee, or maintenance you coordinated and paid on the owner’s behalf, each with the receipt. Delete any pre-listed line you did not use.
- 04Real estate commissions and management fees are taxed in some places and not others; untick taxable as your local rules require. Set the invoice number, the date and the due date, and choose your currency.
- 05Read the pre-filled terms in the notes, name the agreement the fee is due under and its date, add where the funds should go (escrow, trust account or your operating account), then click Download free PDF.
The line items above are listed with no amounts on purpose: type your own quantities and rates so nothing is assumed. The notes start with "Commission due at closing per the listing or buyer agreement. Property reference and closing date noted above." Edit that if your terms differ. Who may invoice and receive a commission, and whether it must pass through a brokerage or a trust account, is regulated almost everywhere; this tool makes the document, and your licensing rules decide who sends it.
What should a real estate invoice include?
A real estate invoice ties money to a property and to an agreement, so both must be named. Whether it is a commission at closing or a monthly management fee, include the following.
- Your brokerage or business name, address, phone and licence number
- The client being billed (seller, buyer, landlord, closing agent or cooperating brokerage)
- The property address and the agreement the fee is due under, with its date
- Commission as a line showing the sale price, the percentage and the resulting amount
- Property management fee for the month named, and the rent collected it is based on if it is a percentage
- Marketing and photography at cost, with what was bought (photos, staging, listing fees, signage)
- Administrative, transaction, lease-up, renewal or referral fees, each on its own line
- Maintenance or repairs you paid on the owner’s behalf, with receipts
- The closing date, lease date or billing month, and the due date
- Where funds should be sent (escrow, trust or operating account) and how to pay
Taxes, VAT, GST, and multiple currencies
You can mark each line item taxable or not and set the rate, so a single invoice can mix taxed and untaxed items. This per-item control is something many simple tools cannot do, where one document is limited to one tax rate.
Documents render in 12 currencies with locale-correct formatting: USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD. That covers VAT in the EU and UK, GST in India, Australia and Canada, and US sales tax. Need detailed tax handling across your whole workflow? See the tax feature.
Do more with a free account
Invoice My Clients sends each owner’s management fee invoice automatically every month, keeps every property’s fees and reimbursements on record for the owner statement, takes payment by card or bank transfer, and reminds the owners who are late.
- Recurring invoices for monthly management fees
- Get paid online by owners and clients
- Create a free Invoice My Clients account
Features
Unlimited line items
Add as many items as you need with per-item taxable control.
Your logo, your brand
Upload a logo and it appears on the document and the PDF.
Live totals
Subtotal, discount, and tax recalculate instantly.
12 currencies
Locale-correct formatting for every supported currency.
No signup to download
Build and download a PDF without creating an account.
Real estate lines and terms pre-set
"Commission (% of sale price)", "Property management fee (monthly)", "Marketing and photography" and "Administrative fee" are already listed with no amounts, and the notes open with "Commission due at closing per the listing or buyer agreement. Property reference and closing date noted above."
Frequently asked questions
What should a real estate invoice include?
Your brokerage details and licence number, the client being billed, the property address and the agreement the fee comes from, then each charge on its own line: commission with the sale price and percentage shown, the management fee for the month named, marketing and photography at cost, and any admin, lease-up or referral fee. State the closing or billing date, where the funds go and how to pay. This page pre-lists "Commission (% of sale price)", "Property management fee (monthly)", "Marketing and photography" and "Administrative fee" with no amounts so you only type what applies.
How do I invoice a commission?
One line that shows the working: "Commission, 3% of sale price of (amount), (property address)" with the resulting amount as the rate and quantity 1. Name the listing or buyer agreement and its date, and the closing date; the pre-filled notes read "Commission due at closing per the listing or buyer agreement. Property reference and closing date noted above." Commission is usually paid from the closing proceeds by the closing agent, so the invoice often goes to them or to the cooperating brokerage rather than to the seller directly. Who may receive a commission is regulated, so check your local rules.
How do I bill monthly property management fees?
On the "Property management fee (monthly)" line, with the month in the description and, if your fee is a percentage of rent collected, the rent it was calculated on. Add lines for repairs and maintenance you paid on the owner’s behalf at cost with receipts, and for lease-up, renewal or inspection fees when they occur. Many managers deduct fees from rent and send an owner statement rather than an invoice; if you do, this document still works as the fee statement, and a free account can send it on the same day every month.
What about marketing costs and admin fees?
Bill marketing and photography at cost with the receipt, or as a flat marketing package you priced in the listing agreement, but say which on the invoice. Administrative or transaction fees are legal in many places but must be disclosed in the agreement before they are charged, and some places restrict them, so check your local rules. The common mistake is a "marketing" line with no breakdown on a listing that did not sell; the seller will ask what they paid for, so list the photos, the staging and the listing fees.
Is my client data safe?
Yes. Everything you type stays in your browser. Nothing is uploaded or stored on our servers unless you create an account and save the document yourself. See our privacy policy for details.
What currencies are supported?
USD, EUR, GBP, CAD, AUD, JPY, INR, PKR, MXN, NZD, ZAR, and SGD, each formatted correctly for its locale.
Do I need to install anything?
No. Everything runs in your browser. There is nothing to download or install.
What happens when I create an account?
Your invoice is carried straight into your new Invoice My Clients account. Your invoice arrives ready, PDF generated, so you can send it and get paid online. From there you can edit it, send it, track payment, and get paid online.
Does it remember my business details?
Yes. Your own business details, logo, currency, and payment information are saved on your device (in your browser, never on our servers) so you do not re-enter them next time, and your invoice number auto-increments from the last one you used. Client details, line items, and amounts are never saved. You can clear everything any time with the "Clear saved details" link above the form.
Is there a Spanish version?
Yes. The same invoice generator is available in Spanish, with the document, the labels and the PDF in Spanish, at the "Español" link in the header.
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